Guide
How to schedule technicians without double bookings
Short answer: one shared calendar per technician that the office and the technicians both see, realistic job durations with travel time, and every change made in that one place – never in side notes or messages.
Where double bookings come from
- Two people booking from different lists or notebooks.
- Jobs without an end time.
- Travel time forgotten between sites.
- Changes agreed by phone that never reach the calendar.
A schedule that holds
1
One calendar
All jobs, visits and meetings in one system, one column per technician.
2
Real durations
Use past jobs: how long does this type of job really take? Add the travel time.
3
Buffer
Leave 30–60 minutes per day free for overruns and emergencies.
- Recurring work (maintenance contracts) is scheduled automatically, so it never collides with a forgotten visit.
- Technicians get a notification when a job is added or moved.
- Check-in and check-out on site show the real times – use them to improve the durations.
How GITECHY Works helps
A calendar by technician, recurring tasks, push notifications, calendar sync, and GPS check-in / check-out per client. With Time Insights (Business) you see the real time spent on site and per client – the best data for planning.
Questions
Can technicians see their schedule in Google Calendar?
Yes – GITECHY Works can sync with external calendars.
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